The rest of the release can be found after the break.
Hey guys! Sweet Apple Con Staff here!
Unfortunately, we come here today with a heavy heart. As some of you may know, running a con isn’t cheap. When it comes to: booking guests, looking at the venue, making room block reservations, and so much more, things can get a little dicey with pockets. This is something many first cons deal with, and we’re not different from the rest.
This is why we’re going to be completely upfront with you and honest right now – we need a little bit extra money. Now, keep in mind we’re not going to let this con die. It will happen, one way or the other, at one location or another, but at the end of the day we want to keep another Las Pegasus from happening.
The reason that we are doing this is so we do not have to look for another hotel venue this close to the time of the convention. Not only would it be hectic to us, but you all would have to cancel your hotel rooms, and book new ones.
What do we need?
Right now we are looking to raise $21,000 dollars by June 12th.Or an extra [sic] It’s a hefty amount, but I know if we all pitch a little, we can do this.
How did this happen?
Now, when you first book a convention, you set aside space for the rooms to be booked. If the rooms are not booked before the convention starts, the convention has to pay for it. Unfortunately for us, we were unable to meet the number of rooms required of us. We are unable to force attendees into booking rooms no matter how often we push the hotel or link to it in our posts. “Well, what about ticket sales?” While they are doing well, they are still slower than we would like to see.
Again, rest assured. This convention is happening. Additionally, any guests we have invited (Voice actors, musicians, community guests, etc) and promised compensation to will be paid no matter what, even if we move locations. We will NOT leave people’s hard work and travel empty-handed
So, what can you do to help?
The first thing to remember is the importance of pre-registering your badge as well as booking your hotel room. If you have been holding off on those things, now is the time to do them. Keep in mind that the hotel does not put a hold on your card. In the event of a personal emergency where you would need to cancel, you can do so without worrying about a cancellation fee as long as it is TWENTY-FOUR HOURS before the day of booking (so by the 10th to be safe). You can register your room here:http://derpy.me/SAAHotel
It is worth noting that in our original contract, we were responsible for 80% of the room block. As of June 7th, In order to meet that, we would need 51 people to book rooms Thursday through Monday (Check in Thursday, Check out Monday). It is possible that getting these rooms filled would negate the $21,000 altogether, so don’t forget to reserve your room!
[Author’s Note: I asked SAAC for clarification, and the $21,000 is only for the unaccounted rooms.]
Additionally, we are opening up our paypal (Payment@sweetapplecon.com) for your donations. When we break the $21,000, the rest will be donated to one of the many brony charity groups.
So what’s in it for you?
Aside from the satisfying feeling of knowing you helped fellow bronies, anyone who has booked rooms for at least two nights will receive a limited edition autographed poster of our community guests of honor. This includes guests such as Odyssey (Eurobeat Pony), dB Pony, FiMFlamFilosophy (Rainbow Dash Presents Crew), Paleo (Brony Breakdown), Corey Williams (Vinyl Scratch Tapes), Brony Breakdown, and many more! (Please note that in order to receive your poster, you must print out your hotel reservation and have it with you upon picking up your badge).
As we are Sweet Apple Acres Con, we decided to give you the truth and be 100 percent honest with you. Because what would this fandom be if we were dishonest? The amount of stress among the staff right now is immense. Please spread this to everyone you know, and remember that every cent helps.
We appreciate your time, patience, and dedication to our convention.
Thank you.Miguel OrtizSAAC Secretarywww.email@example.comfirstname.lastname@example.org